The application is used to record payroll-related transactions, including tax withholdings, employee paychecks, and benefit deductions. For accurate financial reconciliation these entries must align with the corresponding transactions in your bank records, in this guide we will cover the basic situations in which payroll check transactions fail to match the bank data. You will also understand the key steps to take before matching the payroll transaction and the actions to follow if it occurs. 

Things to Consider Before Proceeding to Match QuickBooks Payroll Check Transactions

• You should first pay close attention to the date on which the transactions are matched

• Then, ensure the transaction amount and the payee description are identical

• Always reconcile transactions before trying to match them 

• Avoid matching a transaction that has already been paired with a different download entry

• Verify whether the transaction entered in QB differs from the downloaded expense in terms of amount, check number, date, or payee

The Root Cause of the Payroll Check Transaction Not Matching Occurs

Let’s explore the key factors why the QuickBooks payroll check transaction not matching appears on your device: 

• The transaction types differ between the bank and QB; the application only matches expense records as credit or debit card transactions

• The amount recorded in QB does not match the amount cleared by the bank 

• The transactions are posted to different bank accounts

• There are two or more open payment or deposit transactions in QuickBooks for the same bank entry

Step-by-Step Guide to Solve the QuickBooks Payroll Check Transactions Not Matching

Here are the steps by which you will able to rectify the QuickBooks payroll check transaction not matching issue:

Step 1: Work on Private Window

• For Google Chrome in Windows  click to click Ctrl + Shift + N & in Mac you have to tap Command + Shift + N

• For Microsoft Edge in Windows tap Ctrl + Shift  + P and in Mac hit Command + Shift + P

• Press Ctrl + Shift + P in Windows and in Mac click Command + Shift + P for Mozilla Firefox

• For Safari tap Command + Shift + N in Mac

Step 2: Exclude the transactions download in different company

• Navigate to the Banking from Banking or Transaction tab > choose the For Review > put a tickmark next to the transactions you want to remove

• Click Exclude to save the modifications 

Step 3: Remove the duplicate transactions

• Head to the Transaction tab > choose Bank Transactions > pick the affected bank account 

• Go to the Review option > choose the duplicate transactions and you will see a blank box that shows the number of transactions you have chosen

• Hit Exclude > but if you want to completely remove the duplicate transactions you need to move to the Exclude option

• Now, checkmark next to the date column to mark all duplicate transactions 

• At the end, hit Delete option

Step 4: Remove the transactions that you have already matched

• Move to the Transaction tab > select Bank Transactions > pick all duplicate transactions from the Categorized tab

• You can now see all the chosen transactions in a black box on the screen

• Now, to proceed to the transactions back into the For Review tab > hit Undo and move to the For Review tab

• Tick mark the duplicate transactions > tap Exclude option 

• Head to the Exclude tab > put a tickmark next to the Date column > hit Delete, if you want to remove the duplicate transactions completely

Conclusion

In this blog, you will get the best solutions to resolve the QuickBooks payroll check transactions not matching issues on your desktop. Dial +1(800) 780-3064 to seek expert guidance from the QB team members as they are available to help you 24/7.