If your QuickBooks Memorized Transactions Not Automatically Entering issue is disrupting recurring bills, invoices, or journal entries, you're not alone. This problem typically happens when the transaction is set to "Remind Me" instead of "Automate Transaction Entry," the memorized list is damaged, or your company file has performance issues.

In most cases, the fix is straightforward: verify the memorized transaction settings, confirm the schedule, and run a file integrity check. However, when it persists, deeper causes like a corrupted company file, an oversized file, or even QuickBooks data missing after update can interfere with automation.

This guide walks you through what’s happening, why it happens, and how to fix it—based on real troubleshooting workflows used in accounting environments.

For immediate technical assistance, you can contact QuickBooks support at +1(800) 780-3064.

What Does It Mean When Memorized Transactions Don’t Enter Automatically?

In QuickBooks Desktop, memorized transactions are designed to automate recurring entries like:

• Monthly rent
  
  

• Loan payments
  
  

• Subscription expenses
  
  

• Recurring invoices
  
  

• Payroll adjustments
  
  

When they fail to enter automatically, QuickBooks is not triggering the scheduled entry process. This typically means:

• The transaction is not set to auto-enter.
  
  

• The scheduled date hasn’t arrived.
  
  

• QuickBooks was closed on the scheduled date.
  
  

• The memorized list is damaged.
  
  

• Your company file has performance issues (sometimes related to QuickBooks File Size Too Large errors).
  
  

The automation system relies on QuickBooks running in single-user mode at the time the transaction is due. If the system can’t execute the background scheduler properly, the entry won’t post.

Real-World Symptoms Users Report

From hands-on troubleshooting, here are common complaints:

• “The transaction is memorized, but nothing posted this month.”
  
  

• “It used to work fine and suddenly stopped.”
  
  

• “I see it in the Memorized Transaction List, but it didn’t enter.”
  
  

• “After a recent update, my recurring entries disappeared.” (Often tied to QuickBooks Data Missing After Update scenarios.)
  
  

• “I receive reminders instead of automatic entries.”
  
  

Understanding the symptom helps pinpoint the root cause.

Why Are Memorized Transactions Not Automatically Entering?

Let’s break down the technical causes.

1. The Transaction Is Set to “Remind Me” Instead of “Automate Entry”

This is the most common issue.

QuickBooks allows three options:

• Add to my Reminders List
  
  

• Do Not Remind Me
  
  

• Automate Transaction Entry
  
  

If it’s set to “Remind Me,” QuickBooks will wait for manual confirmation.

Why this happens:
When memorizing a transaction, users often select the default reminder setting without noticing.

2. QuickBooks Was Closed on the Scheduled Date

QuickBooks Desktop must be open in single-user mode for automated entries to process.

If:

• The system was off
  
  

• QuickBooks was closed
  
  

• Multi-user mode prevented execution
  
  

The transaction may not enter.

3. Damaged Memorized Transaction List

Like any data list inside QuickBooks, the memorized list can become corrupted.

This can happen due to:

• Improper shutdown
  
  

• Network interruption
  
  

• Power failure
  
  

• Large file instability
  
  

4. Company File Is Too Large or Fragmented

If you're seeing performance issues or lag, your file might be bloated. A QuickBooks File Size Too Large situation can slow background processes, including memorized entries.

Large files:

• Increase database load
  
  

• Delay scheduled tasks
  
  

• Increase risk of data corruption
  
  

5. Data Integrity Issues After Updates

Sometimes after installing updates, users report:

• Missing memorized transactions
  
  

• Changed schedules
  
  

• Data inconsistencies
  
  

This aligns with scenarios where QuickBooks Data Missing After Update affects transaction lists or configuration settings.

Updates don’t usually delete data—but if the file was unstable beforehand, updating can expose corruption.

Step-by-Step Solutions (Priority Order)

Start with the simplest checks before moving to advanced fixes.

Step 1: Verify the Memorized Transaction Setting

1. Go to Lists
   
   

2. Select Memorized Transaction List
   
   

3. Double-click the affected transaction
   
   

4. Confirm it is set to:
   
   

• Automate Transaction Entry
  
  

Check:

• Next Date
  
  

• Frequency
  
  

• Number Remaining
  
  

Why this works:
QuickBooks will not auto-enter unless explicitly told to automate.

Step 2: Confirm the Scheduled Date Has Passed

If today’s date is before the “Next Date,” QuickBooks will not process it.

If the date passed while QuickBooks was closed:

• Manually open the memorized transaction
  
  

• Click Enter Now
  
  

• Then update the schedule
  
  

Step 3: Switch to Single-User Mode

Automated entries require single-user mode.

1. Go to File
   
   

2. Select Switch to Single-user Mode
   
   

3. Close and reopen QuickBooks
   
   

4. Check if the transaction posts
   
   

Why this works:
Some background automation functions don’t execute in multi-user mode due to file locking.

Step 4: Run Verify and Rebuild Data

This checks for data corruption.

1. Go to File
   
   

2. Select Utilities
   
   

3. Click Verify Data
   
   

If errors appear:

1. Return to Utilities
   
   

2. Select Rebuild Data
   
   

Technical Reasoning:
Verify scans the database structure. Rebuild repairs minor corruption that may prevent list execution.

This step is critical if you also experience:

• Missing transactions
  
  

• Unusual system lag
  
  

• Reports not balancing
  
  

Step 5: Review File Size and Performance

Check your company file size:

1. Press F2
   
   

2. Review file size in the Product Information window
   
   

If your file exceeds recommended thresholds (especially 200MB+ for Pro/Premier versions), performance degradation can affect automation.

Solutions include:

• Condensing data
  
  

• Archiving old transactions
  
  

• Creating a new company file for the new fiscal year
  
  

A QuickBooks File Size Too Large issue doesn’t directly disable memorized transactions—but it increases risk of instability.

Step 6: Restore Missing Memorized Transactions (After Update)

If transactions disappeared after updating:

1. Check a recent backup.
   
   

2. Open the backup copy.
   
   

3. Compare the Memorized Transaction List.
   
   

If entries exist in backup but not current file:

• Restore backup (if recent enough), or
  
  

• Recreate memorized transactions manually.
  
  

If you're facing broader QuickBooks Data Missing After Update concerns, it’s important to verify data integrity before restoring.

Advanced Fixes (When Basic Steps Don’t Work)

If the problem continues:

Reset the Memorized Transaction

1. Delete the existing memorized transaction.
   
   

2. Recreate the original transaction.
   
   

3. Memorize it again.
   
   

4. Set to Automate Transaction Entry.
   
   

This eliminates possible list corruption tied to that entry.

Create a Test Company File

1. Go to File
   
   

2. Select New Company
   
   

3. Create a sample recurring transaction
   
   

4. Memorize and automate it
   
   

If it works in the test file:

• Your main file likely has corruption.
  
  

Use QuickBooks Tool Hub

Download and run:

• QuickBooks File Doctor
  
  

• Company File Diagnostic Tool
  
  

These tools repair deeper structural issues.

Prevention Best Practices

After years of troubleshooting accounting systems, these habits prevent recurring automation issues:

1. Keep File Size Controlled

Archive inactive customers/vendors yearly.
Avoid storing excessive attachments inside QuickBooks.

2. Always Close QuickBooks Properly

Improper shutdown increases list corruption risk.

3. Schedule Automation Days

Open QuickBooks at least once on expected automation dates.

4. Run Verify Data Monthly

Preventive verification catches corruption early.

5. Maintain Regular Backups

If updates ever cause issues, you’ll have restore points.

FAQ: Real Questions Users Ask

1. Why do my memorized transactions only show reminders?

Because they are set to “Add to My Reminders List” instead of “Automate Transaction Entry.”

2. Can multi-user mode stop automatic transactions?

Yes. Some automation features require single-user mode to execute.

3. Does a large QuickBooks file affect memorized transactions?

Indirectly, yes. A QuickBooks File Size Too Large condition can slow or disrupt background processes.

4. Why did my memorized transactions disappear after updating?

This can happen if data corruption existed before the update. It aligns with cases of QuickBooks Data Missing After Update, where list data becomes unstable.

5. Do I need to reinstall QuickBooks to fix this?

Rarely. Most cases are file-related, not software-related.

6. Should I recreate all memorized transactions?

Only if corruption is confirmed or rebuilding doesn’t resolve the issue.

Professional Closing Summary

When QuickBooks Memorized Transactions Not Automatically Entering becomes an issue, the cause is usually configuration-related—but ignoring it can lead to missed payments, inaccurate financial reporting, and reconciliation headaches.

Start by checking the automation setting. Then confirm scheduling and user mode. If that doesn’t resolve it, move to Verify/Rebuild and assess file size health.

In more complex situations—especially where updates led to missing data—prioritize file integrity checks before restoring backups.

Automation in accounting should reduce workload, not create uncertainty. With the structured approach above, you can isolate the cause logically and restore reliable recurring entries.

If you need professional technical assistance, contact QuickBooks support at +1(800) 780-3064 for guided troubleshooting.